The Construction Coordinator provides administrative support to our construction team while supporting the organization’s mission, vision, and values.
Essential Position Functions:
Provides administrative support for the construction staff members, including email and telephone coverage, mail handling and necessary communications internally and externally.
Creates and maintains detailed filing system and record keeping including subcontractor contact lists, submittal and contract logs and drawing lists.
Put together Subcontracts, Purchase Orders and Change Orders, sends out and updates as needed.
Obtain permits, track lien waivers and insurance, and complete subcontractor pay application processing.
Enter in all Purchase Orders and Change Orders into Accounting software.
Creates and maintains template forms for use by construction team members.
Assists in bidding process and organization of pricing as it corresponds to each project.
Preparation of Owner contracts per project using AIA Software.
Regularly communicate with all necessary employees, outside vendors and other individuals as deemed necessary to fulfill the responsibilities of the position.
Education and Experiences:
Knowledge (Intermediate to advanced) of various operating systems, software products (e.g. MS Office, etc.), is required.
Ability to objectively coach employees and management through complex, difficult, and emotional issues.
Ability to work independently and efficiently manage time / workload.
Ability to read, analyze, and interpret financial reports, business, professional, and technical documents.
Ability to effectively respond to common inquiries or complaints from customers and staff.
Ability to write presentations, articles, routine reports, proposals, and correspondence.
Ability to speak and communicate effectively before customers and staff.
Ability to calculate figures and amounts such as discounts and percentages.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to work under deadline pressure and extra hours if needed.