Legal Secretary

Full time
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Requirements:

  • Fluency in English and Spanish. French proficiency is a strong plus.
  • 5+ years of experience in a general legal practice secretarial role.
  • Proficient in project management software to prioritize and track tasks, ensuring deadlines are met.
  • Possess exceptional organizational and time management skills.
  • Meticulous attention to detail and accuracy.
  • Proactive, resourceful, and a self-starter personality.
  • Excellent communication and interpersonal skills.
  • Familiarity with common law and civil law jurisdictions a valuable asset.

Responsibilities:

  • Manage calendars, appointments, and meetings with meticulous organization and proactive communication.
  • Enforce timely submission of time entries and timesheets by attorneys, maintaining accurate records.
  • Structure, administer, and maintain a robust legal document database for efficient retrieval and organization.
  • Identify, input, and ensure attorney adherence to contract deadlines, policy enforcement, and work-related commitments.
  • Leverage AI software to generate initial drafts of legal correspondence and instruments for attorney review, streamlining workflows.
  • Polish computer translations to be usable.

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